updates

GARAGE & PARKING ADD/EDIT FIELD CHANGES MADE FOR MULTI-FAMILY, LAND-LOT-FARM, AND RENTAL LISTINGS

As of August 29, RealTracs’ users will see RESO updates to the multi-family, land-lot-farm, and rental class garage/parking fields in Add/Edit.  This is a continuation of the parking updates that were started with Residential listings (see previous post).

2018-07-16_15-53-47

Going forward, there are two additional required fields when a multi-family, land-lot-farm, or rental class listing is input into the Add/Edit system: Garage Spaces and Garage Features.  If a value of at least “1” is entered into Garage Spaces, a description must be selected from the Garage Features drop-down list to the right.  There are also lists (options are shown below) to choose the features of your listing’s Carport or Open Parking Spaces.

New Garage Features New Carport Features New Open Parking Features
Alley Access Alley Access Alley Access
Assigned Assigned Assigned
Attached Attached On Street
Attached – FRONT Detached Parking Lot
Attached – REAR Private Unassigned
Attached – SIDE Unassigned
Attached/Detached
Basement
Boat
Detached
Private
Unassigned

Some important notes:

  • Individual Garage and Individual Carport are being replaced with Private in the Garage and Carport Feature lists.
  • Parking Space will be replaced with Parking Lot (you can also select Assigned in Open Parking Features for this situation)
  • Shared Garage and Shared Carport is being replaced with Unassigned

GARAGE & PARKING ADD/EDIT FIELD CHANGES MADE FOR CONDO LISTINGS

As of August 15, RealTracs’ users will see RESO updates to the condo garage/parking fields in Add/Edit.  This is a continuation of the parking updates that were started with Residential listings (see previous post).

2018-07-16_15-53-47

Going forward, there are two additional required fields when a condominium listing is input into the Add/Edit system: Garage Spaces and Garage Features.  If a value of at least “1” is entered into Garage Spaces, a description must be selected from the Garage Features drop-down list to the right.  There are also lists (options are shown below) to choose the features of your listing’s Carport or Open Parking Spaces.

New Garage Features New Carport Features New Open Parking Features
Alley Access Alley Access Alley Access
Assigned Assigned Assigned
Attached Attached On Street
Attached – FRONT Detached Parking Lot
Attached – REAR Private Unassigned
Attached – SIDE Unassigned
Attached/Detached
Basement
Boat
Detached
Private
Unassigned

Some important notes:

  • Individual Garage and Individual Carport are being replaced with Private in the Garage and Carport Feature lists.
  • Parking Space will be replaced with Parking Lot (you can also select Assigned in Open Parking Features for this situation)
  • Shared Garage and Shared Carport is being replaced with Unassigned

Several Big Features Added to Mobile RealTracs

RealTracs is dedicated to making your experience on the MLS system the absolute best it can be, and the latest updates and improvements will make your time on RealTracs mobile better than ever!  There is a new “Near Me Search” so you can check what’s for sale in your vicinity, a new way to browse the map for listings, an easy to use CMA tool, and more!


Near Me Search

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Need to check what’s for sale in your vicinity?  Easy!  Simply enter the criteria of what you want to look for (price, bedrooms, etc.), tap the blue arrow to set your location and then the blue Search button at the bottom.

RealTracs’ mobile site will find all the listings around you that match.  Search for “Near Me” listings by price, property status, beds or baths, and much more.  You can even search for open houses close by!

 


Browsing the Map

You found some listings, now what?  Plenty!  Need to see what else is in the immediate area?  Drag the map or “pinch”  the map to zoom in or out, and listings will appear on the map as it moves on your screen.  You can also change the layer of the map to a satellite view which displays county names and borders – all with a tap!

Preview the details of any listing by tapping the corresponding marker.  Need the full details?  Click the listing image for more information.  Tap the Grid button at the top of the screen to display a list of all the properties shown on the map.


Mobile CMA

For starters, the CMA layout is mobile friendly with improved readability.  By tapping the more button (…) in the upper right corner, you can either share the listings you pulled or create, view, and print a CMA! If you need to narrow down the selections, choose what you want in the Grid view by checking the listings and running the CMA again.   It’s really that easy!

Ready to customize and share the information?  You have options there as well.  Just tap the gear icon to enter your client’s information and property details.  Add any comments you want, and click OK to save.  You can then send the CMA to a printer by tapping the print icon.


Using a Wildcard to Search

The wildcard (%) is back and available when searching for street names andIMG_BA85F4D1E20B-1 subdivisions.  Use the “%” to replace something such as abbreviations to start the street name.

For example, you are looking for highway 96 and don’t know if “highway” is abbreviated or spelled out search %96, and pull the listings regardless of how “highway” is entered.  Looking for Mt. Zion?  Search %Zion.  What about N. Main St?  Enter you search as N%Main to find listings with N., North, or any other iteration of “north”.

The same rules apply to the subdivision field for whatever it is you are searching for.

 

 


What Good Are New Features if You Can’t Use Them?

We never want that to be the case, and RealTracs has multiple ways for you to get help when you need it.  Live training is offered almost every day at area REALTOR Associations and at the RealTracs office.

Classes cover everything from the mobile website, the CRS Tax system, to instruction on how to enter and manage your listings in RealTracs.  Our stellar training team of Bobbi Jo, Donna, JoAnn, Liz, and Kymberly are the best in the industry and a great resource for you.  Trust us, we aren’t just saying that.

They are that good!

To register for a class, click Class Schedule from the Help option in RealTracs.net.  Classes are organized by the type of class or location, depending on what you select.

We understand you are busy and might not have time to attend a class right now.  That’s ok.  We have a solution for you too!  The RealTracs Help Desk is available Monday – Friday from 8:00 a.m. until 5:00 p.m. and on Saturdays from 10:00 a.m. until 4:00 p.m.  You can get in contact with a technician via an easy online chat, by phone, or via email at helpdesk@realtracs.com.

Garage & Parking Add/Edit Field Changes Made for Residential Listings

If you will recall from a post in April, RealTracs made some changes to the sewer descriptions in Add/Edit.  This was done in our effort to further align with the standards set forth by the Real Estate Data Standards Organization (RESO), who determine the “language” of MLS data, so technologists can more easily work with it. Why is that important?  Because it saves agents and brokers money!

Starting today, July 24th, RealTracs’ users will see RESO updates to the garage/parking fields in Add/Edit.

2018-07-16_15-53-47

Going forward, there are two additional required fields when a listing is input into the Add/Edit system: Garage Spaces and Garage Features.  If a value of at least “1” is entered into Garage Spaces, a description must be selected from the Garage Features drop-down list to the right.  There are also lists (options are shown below) to choose the features of your listing’s Carport or Open Parking Spaces.

Garage Features

Carport Features

Open Parking Features

Alley Access Alley Access Alley Access
Assigned Assigned On Street
Attached Attached Parking Lot
Attached – FRONT Detached
Attached – REAR Unassigned
Attached – SIDE
Attached/Detached
Basement
Boat
Detached
Unassigned

The update is ONLY to the Residential property class for now.  This is so we can gather feedback and make any needed adjustments before moving on to the other property classes. There are a few essential things to know about the latest changes:

  • Parking Total will be calculated, and be a searchable field that replaces Garage/Parking Capacity.
  • Driveway is still a separate field in Add/Edit.  It will be transitioned into a parking feature in a future update.
  • If a value of “1” or more is entered into Garage or Carport Spaces, a selection from the respective features list will be necessary as well.
  • The Add/Edit selections of your current Residential listings will be transferred to the new fields automatically.  If an existing listing is edited with a value in either Garage or Carport, a feature selection will need to be made prior to saving.

Do you have questions about the changes?  Be sure to chat, click, or call one of our Help Desk representatives who can assist with all of your concerns.

Centralized Showing Services (CSS) is Now Integrated into RealTracs

Centralized Showing Services (CSS) integration is now in RealTracs.  CSS subscribers can now add showing instructions from a new setting in the add/edit system so any RealTracs user can schedule a showing for your listing online!

Here’s how you do it.

Setting up a listing to have online scheduling available

  1.  Under the Office Information section in add/edit (this is the second section down) you will notice a new required field called Showing Service.  By default, this is set to Other, and the Showing Instructions field is still available, just as it has always been. For non-showing service subscribers, there is no change in the process.
    ss1
  2. If you are a CSS subscriber and wish to offer online scheduling, select CSS in the Showing Service field. Showing instructions cannot be selected and will now be updated via the CSS website once you make the listing active.  Please note, this does not affect the Showing Phone Number.
  3. Upon confirmation of your listing being saved, a new button labeled Go to Centralized Showing will display at the bottom.  ss2This will sign you into CSS where showing instructions can be managed.  You can also access the listing at https://showings.com/ with your CSS login credentials.
    Picture1.png
  4. Any of your listings saved with CSS selected as the showing service will display a Schedule Showing link in the Showing Instructions field found in the Office and Showing Information section.  When a user clicks this link, they will be directed to your listing within the CSS site to schedule their showing. Please note, users scheduling a showing time are not required to subscribe to CSS.ss3

Scheduling a showing online (for all MLS users)

  1. Click the Schedule Showing link to load the scheduling page on Centralized Showings website.  Follow the on-screen instructions.  You do not have to be a CSS subscriber to use this feature.
    ss3
    Simply click Schedule Appointments to continue.
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  2. You will then select the day and time for your showing.  Pick a start and end time, and then click the green Confirm Times button. ss5.png
  3. The final step is to click the Schedule All Showings Now! button, and that’s it! You will then see a confirmation screen with full showing instructions and entry information.
    ss6

New MLS Features Added Today

What’s New?

  • The Shared Agent reports now include clickable Tax ID links
    • When the tax link is clicked from a desktop, and you are logged into realtracs.net, the full CRS tax report will open
    • If you are not logged in, an overlay with the most popular fields will open
    • When you click the link from your mobile device,mobile-friendly overlay with the most popular tax fields is openedimage2018-1-11_10-39-52.png
  • The stats results tab now contains a Year Built column for minimum, average, median and maximum values
  • You no longer have to select listings to Print from the Stats tab
    • image2018-1-11_10-43-34.png

If you get stuck or have questions…

The RealTracs technical support staff is available Monday – Friday from 8:00 a.m. until 5:00 p.m. The quickest way to reach a technician is via an Online Chat.  To start a chat, click the button at the top of RealTracs.net.

Updates, Enhancements to Add/Edit

There were a few updates and enhancements released to RealTracs.net today including a few changes to Add/Edit.

Other Enhancements:

  • Add/Edit: Acres selection tool includes option for “less than 0.25”.  You can choose to enter either the exact acreage or select that the lot is less than a quarter acre.  A lot-size value is required when exact acreage is not provided.
    ae1
  • Add/Edit: Print Preview is now Preview Full Report, button added to listing “confirmation” page
  • Add/Edit Commercial Listing “step 1” updated to include all pricing options
    ae2
  • Under Contract – Showing Listing flag color updated to help differentiate from Active
    image.png
  • Commercial listing flags now display “For Lease” and “Leased” respectively
  • Rental listing flags now display “For Rent” and “Rented” respectively and “last list” removed from shared emails

Bugs Fixes:

  • Agent information overlay working on shared listing reports

See something off? Need help?  Chat, call, or click the technical support team…they have the answers to all of your questions!

ShowingTime Integrated into RealTracs

A new ShowingTime integration was integrated into RealTracs Thursday!  Now, ShowingTime subscribers can add showing instructions from a new setting in the add/edit system so any RealTracs user can schedule a showing for your ShowingTime enabled listing online!

Here’s how you do it.

Setting up a listing to have online scheduling available

  1. Under the Office Information section in add/edit (this is the second section down) you will notice a new required field called Showing Service.  By default, this is set to Other, and the Showing Instructions field is still available, just as it has always been. For non-ShowingTime subscribers, there is no change in the process.st1.png
  2. If you are a ShowingTime subscriber and wish to offer online scheduling, select ShowingTime in the Showing Service field. Showing instructions cannot be selected and will now be updated via the ShowingTime website after you make the listing active.  Please note, this does not affect the Showing Phone Number.
  3. Upon confirmation of your listing being saved, you will need to open a new browser tab and sign into your ShowingTime account at http://showingtime.com, where showing instructions can be input.
  4. Any of your listings saved with ShowingTime selected as the showing service will display a Schedule Showing link in the Showing Instructions field found in the Office and Showing Information section (below).  When a user clicks this link, they will be directed to your listing within the ShowingTime site to schedule their showing. Please note, users scheduling a showing time are not required to subscribe to ShowingTime. 

    st2.png.

Scheduling a showing online (for all MLS users)

  1. Click the Schedule Showing link to load the scheduling page on ShowingTime’s website.  You do not have to be a ShowingTime subscriber to use this feature; however, you do need to confirm your contact information and agree to terms if ShowingTime doesn’t recognize you.

    st3.png

  2. Click Schedule a Single Showing or Add to ShowingCart to continue and follow the prompts.

    st5.png


A note to RealTracs’ users:

As you might have seen posted on the RealTracs home page and news, the original intent was to release CSS integration first. However, CSS is having some technical issues with integrating all of the MLS information, so RealTracs released ShowingTime first.

Add Listings in MLS Up to 30 Days in Advance

Whether you want to call it coming soon, pre-marketing, taking a pause, or Aunt Sally and Uncle Rupert coming over for Thanksgiving, you can do just that with your property in the MLS with the Active – Not Showing status.

The great thing about Active – Not Showing is that you can now list your property in MLS and set the date it goes Active – Showing for up to 30 days out instead of the previous 15!  If you need to paint, make repairs, or get the visiting relatives out of the house, just set the status to Active – Not Showing and do what you need to do.  Days on Market WILL NOT accumulate during the time your listing is initially set to Active – Not Showing.

Need to take a break after the listing has gone to Active – Showing?  You can change the status from Active – Showing to Active – Not Showing until your sellers are ready.  You no longer need to withdraw the listing to take a pause!


That’s not all…

  • Type has been added as a Residential option to the List View Results when applying custom column headers
  • Arrows have been added to your List View Results to confirm the sort direction on sorted columns
  • The Office phone is now included on your user profile and RealTracs signature

Some things we fixed under the hood…

  • Add/Edit:  Manual geo-coding issue with pin drop was fixed with  November 2nd release
  • Commercial listing report:  Lease per SqFt is no longer rounding the user entered value
  • CMA Report:  MLS numbers now link back to the full report

Also, don’t forget…

We recently released some additional updates on how your listing date is input in Add/Edit, and user-friendly shareable links, along with other important feature improvements.  Check out the details at here.

If you get stuck or have questions…

The RealTracs technical support staff is available Monday – Friday from 8:00 a.m. until 5:00 p.m. The quickest way to reach a technician is via an Online Chat.  To start a chat, click the button at the top of RealTracs.net.

Helpful Enhancements Added to RealTracs 3.0

Enhancements:

  • The way List Date is populated has been enhanced when a new listing is created in Add/Edit, to help you pick the correct date.

Why the change?  Before, list date was automatically populated with the day you started entering the listing and remained that date if the listing was made active within the four days shown in the List Date field, thereby increasing the DOM.  A blank value has been added to the list date drop down and is the default during the input of the listing to help prevent this from happening and needing to make a list date adjustment after-the-fact.
Of course, a list date is still required, so if you forget to make a selection and try to save as Active – Showing or Active – Not Showing, a notice will appear reminding you to select a list date.

2017-11-07_09-51-47

  • Expiration AND Withdrawn Date added to the Print Preview report in Add/Edit2017-11-07_10-18-56
  • Shareable Links how have more friendly button options2017-11-07_10-13-54

Bug Fixes:
Corrected a math issue w/how lease per sq foot is calculated in COM