RealTracs System

A New Add/Edit System is Coming

We’re Redecorating Add/Edit Inside and Out
 With a New, More Modern Look and Functionality!


If you are a broker, agent, office-staff person, or personal assistant, and entering listings is part of your daily grind, then you are no stranger to the system updates RealTracs has recently released.

We know you have been asking, and it has been a long time coming, but your wait is about to end.  In response to your feedback and as part of our continuing effort to make adding listings to the MLS as easy as possible – and mobile-friendly – we are rolling out the first piece of a shiny and new add/edit system, appropriately called, Add Listing.

As shown below, the new Add New Listing page (yay!) is replacing the existing add listing page (boo!).   The old add/edit system has been a trooper for many years, but it’s time to send it into retirement and replace it with an entirely new experience.

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Here are some of the differences you will notice:

  • Completely fresh and mobile-friendly look and feel
  • Address lookup assistance
  • Tax ID search improvements
  • Wait, did we mention it’s mobile-friendly and not old and crusty?

You can expect to see additional pieces of the new mobile-friendly add/edit system added over the coming weeks and months.

Give it a test drive and let us know what you think!

Closing in on Client Portal

This summer has been a busy season behind the scenes for the RealTracs development team as they continue our work on a RealTracs Client Portal. Over the next few weeks, you will begin to see some significant updates coming to Auto Notify. Below is a sneak peek of what’s coming up!

Full Result Set Available for Auto Notify Contacts

If a contact is receiving automatic notifications for new listings, (s)he will now have the ability to view other results that were previously sent. After clicking through the email links, the contact will have the ability to ‘View All Results,’ and see all Auto Notify results that were previously shared. NOTE: This feature will not be immediately available for listings that are Manually Shared from Auto Notify.

View an Activity Feed for Each Result

Each Auto Notify Result will have an Activity Feed, showing the history of that listing in your Auto Notify. The Activity Feed will include the following information for each listing:

    • When the listing was first added to this Auto Notify
    • When it was automatically emailed
    • When it was Saved (starred)
    • When it was manually emailed
    • When and why it was updated (Price, Status, Listing Update, etc.)

Activity History

Highlight New Listings

Each time a listing is added or updated in you Auto Notify Results, it will appear highlighted, similar to an email inbox. You will have the option to mark items as Seen or keep them highlighted (Unseen) to review later. Viewing the listing report will automatically mark it as Seen.

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Residential and Condo Property Classes are Moving in Together

WHAT’S CHANGING?

On January 8th, 2019, the standalone condominium property class is being removed, and condos are joining single-family homes to form a single Residential property class that includes the following property subtypes:

SINGLE FAMILY

  • Site Built
  • Zero Lot Line
  • Modular
  • Manufactured-Foundation
  • Manufactured-Mobile
  • Horizontal Property Regime (HPR) – Attached
  • Horizontal Property Regime (HPR) – Detached

CONDOMINIUM

  • Cottage/Garden Condo
  • Flat Condo
  • Highrise Condo
  • Loft Condo
  • Other Condo
  • Townhouse Condo

WHAT’S DIFFERENT?

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  • This update will allow users to search for ALL single family and condo listings in a particular area regardless of how they are listed, resulting in a much more thorough and robust set of search results.
  • When searching for residential listings, you will see the new Type field under Common Criteria that allows the selection of any combination of single family or condo listing types.
  • All of the selections will be checked and searched for by default; however, you can easily select only the options you want and search in any combination of residential and condo – all without the need of a cross-class search!
  • You can save your favorite listing Type combination as your default search.  Instructions on how to create and save a new default search can be viewed at help.realtracs.net.
  • Add/Edit is updating too; Residential will be the choice for both single-family homes and condos.  The specific sub-type will be chosen when inputting the details of the listing.

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ANYTHING ELSE?

There are a few important notes to pass along:

  • Existing condo listings (with current MLS numbers) will convert to Residential automatically
  • Condo saved searches and auto-notify searches will be converted automatically
  • Definitions of the various property subtypes can be found at help.realtracs.net
  • The existing Exterior Alterations and Other Restrictions fields in Condo will not be moving to Residential

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The knowledgeable RealTracs support team is available six days a week to assist with any questions you might have regarding this upcoming change.

You can chat, click, or call a representative from 8:00 a.m. until 5:00 p.m. Monday-Friday, and Saturday from 10:00 a.m. until 4:00 p.m.

A Better Way to Describe Your Listings

Selecting a Listing Type has historically been how agents clarify what kind of listing is being entered into the MLS system.  Beginning next week, the Listing Type field in add/edit is going away and being replaced with two separate RESO-defined fields which will better describe the listing.

First, we’re adding a field for Listing Agreement – this refers to the type of agreement between the seller and the listing agent.  Options for Listing Agreement include:

  • Exclusive Agency
  • Exclusive Right To Lease
  • Exclusive Right To Sell

Second, we’re adding Special Listing Conditions – this field describes the type of sale at the time of listing (similar to what Listing Type was used for). Options for Special Listing Conditions include:

  • HUD Home
  • Other Foreclosure
  • Owner Agent
  • Short Sale
  • Standard (default)
  • VA Foreclosure

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There are three things to note.  First, RealTracs will map the Listing Type for existing listings into these two fields. Second, Saved Searches that include Listing Type will reference the appropriate Special Listing Condition value.  Lastly, both Listing Agreement and Special listing Conditions will be required for Residential, Condo, Commercial, Multi-Family, and Land/Lot/Farm property types.

Have questions about the new listing fields?  Be sure to chat, click, or call a support technician.


RealTracs Support Desk
M-F 8 a.m. – 5 p.m.
Saturday 10 a.m. – 4 p.m.
support@realtracs.com
615-385-0777

Notice Re: RealTracs Network Outage

To Our Valued Users:

Earlier today, the RealTracs MLS system experienced a network failure related to a piece of hardware and its configuration.  During that time, our engineering team worked continuously along with multiple senior engineers from Cisco to rectify the problem.

The core issue was a network connectivity failure related to a piece of hardware and was not associated with the MLS system itself or the database.  Please know, your data was always safe and secure.

All RealTracs systems, including our Internet service providers, have redundancies, or backup systems, in place to ensure MLS uptime.  Today’s outage was caused when a redundant piece of network hardware took over a process from a failed system as it is designed to do, and the failed system continued to run, causing the interruption.  As soon as our engineers identified the source of the failure, it was removed, and system access was restored.

RealTracs will continue the ongoing implementation of cloud-based systems and other technologies to help ensure such a failure in the future is mitigated.  We take the uptime and reliability of the MLS system very seriously, and sincerely apologize for this unacceptable inconvenience.

Not Making Changes Just for the Sake of Change

Have you ever observed RealTracs make a change to something small, and you were left scratching your head? Did you ask “why,” or “how does this affect me?” If so, you shutterstock_599090141were probably not alone, and it is certainly worth further explanation.

As you can imagine, there is an enormous amount of data, which brokers authorize RealTracs to send on their behalf, to hundreds of website providers, back-office tool providers, showing services, statistical companies, advertisers, and more. Not only do all these vendors receive data from RealTracs, but they also get listing information from other MLSs, literally from coast-to-coast.

That’s a lot of data.

Not only that, but it has to be understood by everyone to make it worth sending. This is where the Real Estate Standards Organization (RESO) Data Dictionary comes in. The RESO data dictionary is the “Rosetta Stone” for listing information. It ensures that technologists, MLSs, and vendors all speak the same language on how to describe your listing data. Why does this matter? Because it saves you time and money!

Historically, real estate technology vendors had to onboard different sets of data from multiple MLSs with different rules and different meanings and…well, you can see how time-consuming and expensive that would be when repeated for 700+ MLSs across the

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Doug Powers

country. With platinum data dictionary compliant MLSs – like RealTracs – the vendor knows that a listing in Tennessee will be described the same as it would be anywhere else. RealTracs’ Chief Technology Officer, Doug Powers, the force behind RealTracs’ RESO certification, said it best. “Every market is different, but we all have bedrooms and bathrooms. Where we can agree to a standard, we can simplify the organization, delivery, and presentation of data for the products and brokers that transcend markets.”

You will soon see the latest example of this type of data field update with how sewer is described in add/edit. There will be selections for a public or private sewer, septic tank, and Septic Tank Effluent Pumping (STEP) system.  As RealTracs moves toward 100% RESO compliant data fields, you will see more data field updates over time, and helpful information will be posted in the RealTracs Help Pages under Add/Edit: Data Dictionary. The page explaining available sewer fields can be viewed here.

If you have questions about these changes or anything else, do not hesitate to contact our technical support staff via an online chat, email, or by phone.

Instant Auto-Notification is HERE!

Instant gratification?  Good.  Instant coffee?  Bad.
Instant listing notification? GREAT!

shutterstock_1059073073That’s right!  RealTracs has upgraded the Auto-Notification system from hourly to INSTANT notification.  The market moves fast, and now you can run right along with it.

OK, after you finish celebrating the news, there is one essential thing to remember with instant notifications.

Emails are sent immediately after a listing is saved as Active-Showing, so it is crucial you get all the details of your listing correct such as accurate listing information, photos, and documents.

Here’s a helpful tip: Save your listing first as Incomplete after it is entirely ready to go.  This ensures you can review and edit the details before saving as Active.

Other Auto-Notify details:

  • The Morning option runs at 5:00 a.m.
  • The Mid-Morning and Mid-Afternoon notification options were combined and are now the Afternoon notification option which will run at noon.
  • The Evening notification option runs at 6:00 p.m.
  • Multiple Selections are permitted for Morning, Afternoon, and Evening notification options only
  • Instant notification will be sent with New and Back to Active Listings, Price Changes, and Status Changes.

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Did you know?

10% of listings are edited in the first five minutes after going Active-Showing, and 20% receive edits in the first hour!  Be sure to double and triple check that all listing information is accurate before saving as Active!

New MLS Features Added Today

What’s New?

  • The Shared Agent reports now include clickable Tax ID links
    • When the tax link is clicked from a desktop, and you are logged into realtracs.net, the full CRS tax report will open
    • If you are not logged in, an overlay with the most popular fields will open
    • When you click the link from your mobile device,mobile-friendly overlay with the most popular tax fields is openedimage2018-1-11_10-39-52.png
  • The stats results tab now contains a Year Built column for minimum, average, median and maximum values
  • You no longer have to select listings to Print from the Stats tab
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If you get stuck or have questions…

The RealTracs technical support staff is available Monday – Friday from 8:00 a.m. until 5:00 p.m. The quickest way to reach a technician is via an Online Chat.  To start a chat, click the button at the top of RealTracs.net.

Updates, Enhancements to Add/Edit

There were a few updates and enhancements released to RealTracs.net today including a few changes to Add/Edit.

Other Enhancements:

  • Add/Edit: Acres selection tool includes option for “less than 0.25”.  You can choose to enter either the exact acreage or select that the lot is less than a quarter acre.  A lot-size value is required when exact acreage is not provided.
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  • Add/Edit: Print Preview is now Preview Full Report, button added to listing “confirmation” page
  • Add/Edit Commercial Listing “step 1” updated to include all pricing options
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  • Under Contract – Showing Listing flag color updated to help differentiate from Active
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  • Commercial listing flags now display “For Lease” and “Leased” respectively
  • Rental listing flags now display “For Rent” and “Rented” respectively and “last list” removed from shared emails

Bugs Fixes:

  • Agent information overlay working on shared listing reports

See something off? Need help?  Chat, call, or click the technical support team…they have the answers to all of your questions!

Add Listings in MLS Up to 30 Days in Advance

Whether you want to call it coming soon, pre-marketing, taking a pause, or Aunt Sally and Uncle Rupert coming over for Thanksgiving, you can do just that with your property in the MLS with the Active – Not Showing status.

The great thing about Active – Not Showing is that you can now list your property in MLS and set the date it goes Active – Showing for up to 30 days out instead of the previous 15!  If you need to paint, make repairs, or get the visiting relatives out of the house, just set the status to Active – Not Showing and do what you need to do.  Days on Market WILL NOT accumulate during the time your listing is initially set to Active – Not Showing.

Need to take a break after the listing has gone to Active – Showing?  You can change the status from Active – Showing to Active – Not Showing until your sellers are ready.  You no longer need to withdraw the listing to take a pause!


That’s not all…

  • Type has been added as a Residential option to the List View Results when applying custom column headers
  • Arrows have been added to your List View Results to confirm the sort direction on sorted columns
  • The Office phone is now included on your user profile and RealTracs signature

Some things we fixed under the hood…

  • Add/Edit:  Manual geo-coding issue with pin drop was fixed with  November 2nd release
  • Commercial listing report:  Lease per SqFt is no longer rounding the user entered value
  • CMA Report:  MLS numbers now link back to the full report

Also, don’t forget…

We recently released some additional updates on how your listing date is input in Add/Edit, and user-friendly shareable links, along with other important feature improvements.  Check out the details at here.

If you get stuck or have questions…

The RealTracs technical support staff is available Monday – Friday from 8:00 a.m. until 5:00 p.m. The quickest way to reach a technician is via an Online Chat.  To start a chat, click the button at the top of RealTracs.net.